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Accounting Coordinator – 12-month contract

Title: Accounting Coordinator

Reports to: Director of Finance

Summary

The Accounting Coordinator is responsible for assisting the Director of Finance with processing full cycle accounting duties for the agency. Key responsibilities will include accounts payable and receivable, payroll processing and benefits administration, and the performance of related clerical duties.

Job Duties

Accounts Receivable (25%)
• Prepares, processes and enters monthly billing to funders
• Ensure billing is accurate and submitted in a timely manner in accordance to contractual terms
• Maintain resident registry for CSC clients and homeless population: tracking residents’ movements for billings and rent collections
• Reviews aging receivables; coordinates collection arrangements
• Prepare, enter and makes bank deposits on a biweekly basis

Accounts Payable (25%)
• Reviews and verifies expenditures to ensure correct financial coding and ensures proper approval and all required supporting documentation are completed before processing transactions
• Coding, Entering and reconciling Accounts Payable transactions
• Coordinates payment arrangements and addresses payment issues directly with vendors/suppliers and staff
• Prepares weekly cheque run (including electronic funds transfers as applicable) and obtains applicable cheque signatories, distributes payments/ mails cheque and files payables
• Reconcile Visa and Petty Cash monthly

Full cycle payroll processing, benefit & governmental remittances (30%)
• Entering new hires and maintaining the HRIS• Full cycle payroll processing; Review timesheets, Prepare payroll worksheet log, Upload data to Powerpay for DOF review
• Monthly WSIB, Union Dues, Benefit and RSP remittances, including year-end reconciliation

General Accounting Duties (20%)
• Prepares journal entries, adjusting entries and applicable accruals relating to payroll, A/R, A/P, Fixed Assets, Capital expenditures and other adjustments as necessary
• Closely monitors bank account balances, manages transactions and arranges bank transfers to ensure sufficient funds available for the organizations day to day operations upon the direction of Senior Management
• Reconciles credit card donations and clients pre-authorize payments to ensure all payments are processed accurately and credited to bank accounts
• Develops and monitors the effectiveness of accounting processes and make recommendations for changes to procedures and reporting systems
• Ensures accounting transactions are appropriately recorded and internal controls are effectively functioning and undertaken
• Maintains up-to-date accounting records: daily postings of entries according to accounting standards and agency policies
• Monthly reconciliation and review of general ledgers to ensure correct allocations of expenses
• Regularly manage, collect and distribute cash to and from clients
• Cost Accounting; Regular review of Organizational structure to ensure changes are incorporated for cost allocation purposes (ie. Benefits, training, reimbursements, etc.)
• Organize and maintain up-to-date online filing system and archive room
• Provide specific monthly reports to Director of Finance: Occupancy, and others as required
• Audit: Corresponds with external auditor during the annual Audit process by providing audit working schedules, source documents and retrieving payable and receivable documents
• Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying
• Performs other duties as required

Skills and Requirements

• Minimum Bachelor’s degree in accounting, finance or related field required
• 3+ years of experience in accounting required
• Excellent understanding of computerized accounting systems; Sage, Ceridian Dayforce/ Powerpay
• Excellent working knowledge of MS Word and Excel with the ability to adapt to and learn new software
• Ability to handle a large amount of negotiables
• Knowledge of Accounting Standards for Non-For-Profit (ASNPO), practices, tax laws, and reporting requirements
• Effective communication skills with individuals at all levels of the organization;
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
• Accuracy and attention to detail while working under tight deadlines
• Good organizational, time management and prioritizing skills
• Ability to interpret and implement company policies and procedures
• Self-starter; the incumbent will be asked to work in a fast pace environment where they will have to take the lead in process developments

Work Conditions

• Access to a motor vehicle and ability to make bank deposits
• Manual dexterity required to operate computer and peripherals
• Interacts with employees, residents, various management levels and the public
• Overtime and occasional evening/weekend work may be required depending on operational needs
• Ability to lift up to 25 lbs and move filing boxes annually
• Full time (40 hour per week)
• Non-unionized position

• Salary Range: $40,000 – 50,000 per annum depending on experience
Deadline to apply February 15, 2021

Please apply to info@slpp.ca
St Leonard’s Place Peel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Should you require any accommodations in advance please let us know.

 

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